Privacy Policy

Wafid Program Forum 2025 – Gulf Health Council

This policy explains how we collect, use, and protect your personal data when you use the Wafid Program Forum 2025 website at:
wafidforum.com

By using this website, completing the registration form, or logging in, you agree to this Privacy Policy.

1. Who We Are

This website is dedicated to managing registration and attendance for the Wafid Program Forum 2025, a virtual event organized by:

Gulf Health Council
Riyadh – Kingdom of Saudi Arabia

Contact forum email:
[email protected]

2. Data We Collect

We only collect the data necessary to manage your participation in the Wafid Program Forum 2025. This data is typically collected through private electronic invitations sent to each accredited center, and may include:

  1. Identity and Contact Information

    • Accredited Center Name
    • Participant’s Name (if applicable)
    • Work Email Address
    • Mobile Number or Contact Number (if requested)
    • Job Title

  2. Account and Login Information

    • Email address used to create or access your account
    • Password (if a password-based account is created/activated)
    • One-time verification code used for quick/secure login

  3. Basic Usage and Technical Data

    • Date and time of registration or attendance confirmation/decline
    • Participation status (Confirmed / Declined)
    • General technical data such as IP address, browser type, and operating system, for security purposes and service improvement.

We confirm that we do not request or store financial information such as:

  • Credit card details
  • Bank account details
  • Highly sensitive identification numbers that are not necessary for registration

3. How We Use Your Data

We use your data only for the purposes described below:

  1. Forum Registration Management

    • Confirming your attendance or recording your decline
    • Sending the virtual attendance link after registration
    • Managing the list of participants in the event

  2. Event-Related Communication

    • Sending instructions before the event (login times, session link, etc.)
    • Sending reminders about the event date and time
    • Sending materials, presentations, or surveys related to the forum after it ends

  3. Security and Compliance

    • Verifying the identity of participating accredited centers
    • Preventing unauthorized access
    • Applying security policies and protecting the website from intrusion attempts

We will not use your data for general marketing purposes outside the Wafid Program or the Gulf Health Council, unless this is clearly stated in advance and your consent is obtained where required.

4. Legal Basis for Processing

We rely on one or more of the following legal bases, in line with global data protection principles:

  • Performance of a public task or legitimate interest: organizing the forum and coordinating communication with accredited centers.
  • Your consent: when you enter your data in the registration form or choose to confirm your attendance.
  • Regulatory requirements: where a health or official authority requires us to retain certain records.

5. Who Can Access Your Data?

Your data may be shared, only to the extent necessary, with:

  1. Gulf Health Council staff responsible for:

    • The Wafid Program
    • Organizing the Wafid Program Forum 2025

  2. Trusted technical service providers (if any), such as:

    • Hosting platform
    • Email service provider

We will not sell your data or share it with third parties for independent marketing purposes.

6. How We Protect Your Data

We are committed to taking all reasonable measures to protect your data, including:

  • Using a secure communication protocol (HTTPS) to encrypt data transmitted between your browser and the server.
  • Applying restricted access controls so that only authorized staff can access your data.
  • Monitoring suspicious activity and unauthorized access attempts.
  • Regularly updating the website’s systems and software to reduce security vulnerabilities.

However, no system on the internet can be guaranteed 100% secure. We nevertheless make significant efforts to minimize risks.

7. Data Retention

We retain your data for as long as necessary to achieve the following purposes:

  • Managing the event and issuing related reports.
  • Documenting participation and communicating with accredited centers regarding the forum’s outcomes and results.

After the data is no longer needed, it may be:

  • Deleted; or
  • Anonymized and used for statistical purposes without being linked to identifiable persons or centers.

8. Your Rights

In line with best practices for data protection, you have the right to:

  • Request access to your personal data stored with us.
  • Request correction of any inaccurate or incomplete data.
  • Request deletion of your data when there is no legitimate need to retain it, unless there is a regulatory or legal obligation to keep it.
  • Object to certain uses of your data, such as communications that are not related to the event.

You can exercise these rights by contacting us at:
[email protected]

9. Cookies

Our website may use cookies for purposes such as:

  • Session management and login
  • Improving the user experience

We will not use cookies to track you for advertising purposes or across other websites.

You can control cookie settings through your browser. Please note that disabling certain cookies may affect the functionality of some parts of the website (such as the login process).

10. Links to External Websites

The website may contain links to external platforms such as:

  • The virtual meeting platform
  • Official websites of the Gulf Health Council or the Wafid Program

We are not responsible for the content or privacy practices of those external sites.

11. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to meet regulatory requirements or to improve our practices.
The date of the last update will be indicated at the bottom of this page.

  • Last updated: 16 November 2025

12. How to Contact Us

For any inquiry or request related to your personal data or this Privacy Policy, please contact us via: